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Administrative Assistant, Maintenance

Job Requisition ID:  48339

Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end-markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,500 people around the world and serves customers in more than 100 countries. The company had 2022 revenues of approximately $10.6 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com. 

 

Maintenance Administrative Assistant

We are seeking a results-oriented Maintenance Administrative Assistant to assist in all aspects of the administrative function of supporting a maintenance department. Tasks include administrative functions, document control, purchase requisitioning, cost controls and personnel responsibilities.

Employees must exercise principles of safety, environmental management, quality management, and good housekeeping in all aspects of the job and must inform supervision of any unsafe practices or conditions.

Job Requirements

Administrative responsibilities include:
•    Schedule staff & training meetings 
•    Manage credit card statements/purchases as needed 
•    Represent the Maintenance Dept. on plant teams/activities (e.g., United Way)
•    Issue the review and sign off sheets for iShare, PHA’s, etc.
•    Update Staff On-Call Calendar in TCO Maintenance 
•    Maintain and update databases and sharepoint sites
•    Create and submit routine reports as needed 
 
Document Coordinator responsibilities include:
•    Manage/update all Maintenance procedures 
•    Maintain files/library to meet company requirements 
•    Champion document retention requirements for Dept.
 
Requisitioning responsibilities include but are not limited to the following:
•    Coordinate Invoice approvals within Dept.
•    Ensure Distribution is correct for invoices 
•    Assist purchasing with renewing purchase orders 
•    Purchase routine supplies for Dept.
•    Create requisitions for purchasing items needed by Dept. as requested 
•    Communicate with vendors for ordered materials or expediting invoices

Cost Controls responsibilities include:
•    Log approved purchase requisition data into Cost Control report
•    Log approved invoices into Cost Control report
•    Assist in monthly accrual reporting
 
Personnel responsibilities include:
•    Coordinate recognition activities such as retirements, anniversaries, etc.
•    Coordinate on-boarding for new employees 
•    Responsible for approving timecards and schedules for payroll and tracking employee vacation and time off requests.
•    Training and records documentation

Qualifications

Interpersonal Requirements:
•    Relentlessly pursue and leverage market insights to guide strategies and make superior choices
•    Make courageous decisions to innovate and accelerate value creation
•    Optimistically focus on continual growth - pursuing superior outcomes for business & customer success
•    Have a bias for action, prioritizing issues and making sound decisions - appropriately accounting for uncertainty and risk
•    Adapt to changing market and customer opportunities quickly to deliver results in the most effective way
 
Experience/Education Required:
•    High School Diploma or GED, some college preferred
•    The ability to process information from a wide variety of sources 
•    The ability to work within a team and on own initiative 
 
Experience/Education Preferred:
•    5+ years prior experience in an administrative function in a chemicals, petrochemical or manufacturing industry environment highly preferred
•    5+ years working knowledge of SAP
 
Skills and Special Requirements:
•    Excellent organization, time management, project management, and customer service skills. 
•    Ability to follow established procedures on routine and infrequent work assignments, anticipate customer and project needs, requires minimal instruction on new assignments.
•    Proficient in desktop application software such as Word, Excel, Access, PowerPoint, Pivot Tables, and other learning management system and software tools such as Lotus Notes, SharePoint and SAP
•    Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
•    Time management skills
 
Work Environmental & Physical Demands:
The characteristics described below are representative of those encountered while performing the essential functions of this position:
•    While performing duties of this job, occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects, tools or controls
•    Specific vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus
•    Must occasionally lift and/or move up to 25 pounds

Eastman Team Member Commitment to Safety

At Eastman, the safety of our employees, visitors, and the communities in which we operate is a core value of our culture. We must remember that we earn the right to operate in our communities, and we always want to send our fellow team members home safely. All team members must commit to:

 

  • Operating with a zero-incident mindset and always take time to do the job safely. Never executing an activity that does not follow procedure or cannot be done safely.
  • Stopping any process or work that is deemed unsafe.
  • Following all procedures and training that have been established in designated work areas and raising concerns if there is not a way to follow procedures as currently written.
  • Following the Eastman Life Critical Processes and Basic Safety Expectations.
  • Actively identifying and eliminating hazards in the workplace and watching out for the safety of co-workers.
  • Always using appropriate personal protective equipment (PPE) as it applies to the job and specific tasks.
  • Reporting all job-related injuries or illnesses and near-miss incidents in a timely manner

Eastman Chemical Company is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other characteristics protected by law.

 

Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.


Nearest Major Market: Galveston
Nearest Secondary Market: Houston

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