Plant Manager Assistant

Responsibilities

Responsible for administrative support to Plant Manager and day to day administration function of the plant especially for cleaning services, car/bus, meal and Visitors. 

Key Accountabilities

The incumbent will be responsible for providing general administrative support:

• Provide administrative support to the Plant Manager.  Duties include making travel arrangements, scheduling and coordinating appointments, organizing meetings as well as handling ad-hoc assignments as required.
• Receptionist duties such as attending to phone calls including phone screening and providing information for routine inquiries, visitors, handling courier and in-coming and out-going documents. 
• Travel, hotel and transport arrangements for domestic and overseas travel for employees and visitors.
• Identify qualified suppliers for administrative related services (cleaning services, stationery, car/bus, employee meals, virescence services etc) and to closely manage and coordinate with these suppliers to ensure high-quality service to the Plant.
• Be responsible for office equipment and supplies like stationery purchases.  Request quotations from suppliers and to control and analyze the administration cost.
• General administrative duties like filing and maintaining documents.
• Support the plant related activity.
• General housekeeping.

Qualifications

• Diploma or University degree in any discipline.
• At least 2 years’ experience in administration or relevant work experience in a multi-national company preferred.
• Workable English skill.
• Good communication skills and organizing skills, be aware of the details.
• Competent in Microsoft office applications such as words, excel, PowerPoint.