CTO Rep & IMMEX Program Coordinator

Responsibilities

The CTO Representative & IMMEX Program Coordinator is responsible for managing international shipments and end-to-end IMMEX operations across the NLAR region, ensuring full compliance with Mexican customs regulations (IMMEX, Annex 24/30),  AEO/CTPAT requirements and applicable trade agreements (USMCA). This role coordinates  with customs brokers, logistics providers, procurement, production and finance to guarantee on-time clearances, accurate documentation, traceability of temporary imports, cost visibility and readiness for internal/external audits.

Key Responsibilities IMMEX Program Management:

• Manage and execute IMMEX import operations (temporary and permanent) including regimes IN, AF, V1, A3, F4, RT.
• Prepare, validate and maintain Annex 24 documentation (BOMs, consumption) and  generate the required Annex 30 TXT files.
• Monitor and control virtual operations and changes of customs regime; ensure  documentary evidence and approvals.
• Maintain IMMEX consumption and inventory records; reconcile variances and support adjustments.

Customs & Regulatory Compliance:

• Prepare and review customs documentation (pedimentos), certificates of origin, shipping manifests and other trade documentation.
• Coordinate and validate customs declarations with customs brokers and authorities.
• Ensure compliance with Mexican Customs Law, VAT rules, USMCA provisions, and regional trade requirements.
• Support and maintain requirements for AEO/CTPAT (or equivalent) certifications, including process controls and security profiles.

Logistics & Shipment Coordination:

• Coordinate shipments import & export : freight negotiation, booking, tracking, and  resolution of transport issues.
• Evaluate and propose alternative transportation modes and solutions for cost/time optimization.
• Support setup and management of bonded/bounded warehouses and related customs procedures.

Operational Controls & Vendor Management:

• Control and monitor customs brokers, freight forwarders and transport suppliers; hold regular alignment meetings and KPI reviews.
• Validate customs duties, taxes and other customs-related expenses; ensure accurate cost recording.
• Maintain control over import/export inventories (material, scrap, adjustments) and support cycle/inventory audits.

Information Management, Reporting & Analysis:

• Reconcile and analyze data between systems (e.g., Data Stage, STX, SAP or equivalent ERP).
• Prepare and deliver monthly IMMEX & trade compliance reports for management and auditors.
• Maintain KPIs for compliance, cost visibility and operational performance.Audits, Documentation & Internal Controls:
• Prepare and organize documentation for internal and external audits; ensure 100% audit readiness.
• Document processes, maintain traceability of temporary imports and keep records accessible per security profiles.
• Participate in risk assessments, identify compliance exposures and propose mitigation actions.

Qualifications

Requirements

• Education: Bachelor's degree in International Trade, Logistics, Supply Chain, Business Administration or related field (preferred).
• Experience: Proven experience in import/export operations, customs compliance and IMMEX program management (practical experience with Annex 24/30 strongly preferred).
• Technical knowledge: Familiarity with Mexican Customs Law, VAT, USMCA, tariff classification, AEO/CTPAT requirements.
• Systems: Experience with SAP or equivalent ERP systems and logistics/OTM tools. Ability to work with and reconcile data across multiple systems.
• Language: Fluent in Spanish and English (both written and spoken). Portuguese is a plus.
• Skills: Strong analytical skills, attention to detail, process orientation, excellent communication and stakeholder management, ability to work under deadlines and manage multiple priorities.

Preferred / Advantageous Certifications & Experience

• AEO, CTPAT or similar security certification experience.
• Direct experience managing bonded warehouses or regional logistics projects.
• Experience negotiating international freight and managing customs broker relationships.

KPIs & Expectations

• 100% documentation readiness for audits.
• >95% accuracy in IMMEX consumption and inventory records. Timely monthly IMMEX reports and cost visibility for management.
• Daily tracking / updates on purchase orders and import/export operations; rapid resolution of exceptions.
• Cost optimization targets for freight, duties and customs-related expenses (as agreed with management).

Reporting & Relationships

• Reports to: Regional Logistics / Supply Chain Head or CTO (define per company structure).
• Key relationships: Customs brokers, freight forwarders, procurement, production/planners, finance, legal, warehouse operations, customers and local customs authorities.

Working Conditions

• Office-based with periodic site visits to manufacturing/warehouse locations.
• Occasional travel within the NLAR region to meet suppliers, customs authorities or support projects