Materials Turnaround Coordinator

Responsibilities

Planning, Procurement & Material Tracking

• Utilize engineering records, maintenance planning, and engineering deliverables to order parts and/or materials required to execute maintenance work
• Create purchase requisitions as needed to order parts and/or materials
• Work with Procurement to expedite parts and/or materials as needed
• Provide timely updates to maintenance planners and schedulers on the status of ordered parts and/or materials
• Track purchase order status and open commitments.
• Track long lead-time materials and identify potential schedule impacts.
• Participate in maintenance planning and scheduling meetings to understand current work priority
• Coordinate material readiness reviews prior to turnaround execution.

Material Handling, Staging & Execution Support

• Pick-up and deliver items inside the facility and/or off-site facilities
• Kit and stage parts and/or materials; ensure staging areas are clean, organized, and only contain items related to scheduled work
• Coordinate contractor-owned and company-owned material deliveries.
• Maintain accountability of issued materials during turnaround execution.
• Inspect received parts and/or materials to ensure they meet specifications
• Inventory & Repairable Spares Management
• Monitor inventory of vendor stocked parts and/or materials in assigned areas and coordinate replenishment to maintain minimum stocking levels
• Recommend changes to stocking levels for vendor stocked parts and/or materials based on usage trends and forecasted heavy use periods
• Coordinate the repairable spares process for assigned areas
• Return unused stock materials to inventory.

Cost Control & Turnaround Closeout

• Monitor and report material expenditures against turnaround budgets.
• Identify opportunities for cost reduction through inventory utilization and material recovery.
• Reconcile unused materials after turnaround completion.
• Document material issues and lessons learned for future turnarounds.
• Support post-turnaround cost and performance reviews.

Communication & Customer Service

• Professionally provide written and verbal communication to all team members
• Professionally provide written and verbal communication to suppliers and execution forces for upcoming needs
• Provide courteous customer service for both internal and external customers
• Continuous Improvement & General Responsibilities
• Participate in strategic and continuous improvement initiatives
• Performs other related duties as designated by supervision
• Computer Skills: Word, Excel, and SAP

Qualifications

Required Qualifications

• Minimum 2 years of experience ordering mechanical or electrical parts.
• Valid state motor vehicle driver’s license.
• High School Diploma/GED
• Proficient in Word, Excel and SAP
• Knowledge of Maintenance processes

Preferred Qualifications

• Greater than 2 years of experience ordering mechanical or electrical parts.
• Greater than 2 years Maintenance Mechanic or Electrician experience