Maintenance Planner & Scheduler

Responsibilities

Responsible for planning and estimating functions for routine maintenance work, special orders, other major maintenance jobs, and small shutdowns.

• Screen Work Notifications and confirm job priority after communication with Operations Work Execution Coordinator.  
• Lead the weekly planning backlog meeting to ensure the planning priority is agreed upon and understood.  
• Identify all requirements for the execution of the work.  

Perform Detailed Planning to include:

• Scope development, job step-outs, quality assurance plans, the identification of support resources with operations added to WO for them, and resource estimates.  
• Development of safety related plans such as special PPE requirements, fall hazard plans, confined space planning, etc.
• All parts will be detailed for the Material Coordinators to order, kit and stage in the kitting area prior to jobs being placed in RSCH status in SAP.     
• Prepare budgets, monitor progress and cash flow spend on Special Order Requisitions (SOR), major maintenance jobs, Capital Repair, and small turnarounds.
• Ensure SOR approvals are initiated prior to job execution where it is known that the jobs will exceed the SOR amount based on estimates.  

Use computers to:

• Access procedures, standards, drawings, specifications, and other information
• Access and complete required training
• Input/retrieve data
• Be available for rotational on-call duties, overtime or alternate schedules and work rotating shift as required.
• Perform other related duties as designated by supervision and as described in department SOPs related to Planning and Scheduling. 

The Maintenance Scheduler manages and controls the scheduling processes for daily work execution in area maintenance crews and/or a portfolio of smaller shutdowns annually.  The primary responsibility of the Maintenance Scheduler is to schedule resources in a manner that provides optimal utilization of people and equipment on the highest priority work.  

• Focal point for within their area of responsibility for PMD Resources and allocation of those resources with other schedulers.
• Create daily and weekly resource loaded work schedules and issue by 3:00 p.m. each day for Daily Schedules, and by Thursday afternoon for Weekly Schedules. 
• Optimize schedule resource loading to support maintenance productivity goals. 
• Lead daily and weekly scheduling meetings with Operations Supervision, Operations Work Execution Coordinator, Maintenance Planner, and Maintenance Team Manager, and all support contractors in each of your assigned areas.
• Communicate as often as necessary throughout the day/week, with Maintenance Team Manager, Support resources, and Operations to account for any changes that affect the daily/weekly schedule.
•  Communicate with Team Manager early in the week to determine/verify resource availability (in available hours) for the following week, accounting for upcoming vacations, known illnesses, training events, meetings, etc. 
• Maintain up-to-date list of available flex jobs, resource requirements, and resource availability.
•  Become comfortable at looking forward for resource conflicts and can resolve those conflicts. Manage schedule changes.
• Make arrangements with all work execution groups when jobs are delayed or moved up.
• Obtain additional resources when jobs turn out to be larger than expected.

Qualifications

• High School diploma or General Education Degree (GED)
• At least 18 years of age
• Legally authorized to work in the United States
• Valid motor vehicle Driver’s License 
• Maintenance Experience:
• Completion of the TXO General Maintenance Mechanic Apprenticeship Program, OR
• Minimum five (5) years of industrial experience and knowledge in maintenance related work execution in the refinery or petrochemical industry.  
• Desirable / Preferred Skills/Qualities:
• Associate or bachelor’s degree in an associated field
• Preference for minimum of 2-years planning and/or scheduling of refinery or petrochemical equipment.  
• Computer skills/ proficiency with multiple software packages, including corporate systems (currently: SAP Plant Maint. module, Viziya, Microsoft Office products, PowerBi, Intranet, Adobe Acrobat, other Scheduling Software Tools, etc.)
• Knowledge of process industry related safety and environmental policies and programs
• Knowledge of job estimating and productivity evaluation methods for maintenance and construction crafts
• Basic math skills including working with fractions, decimals, and currency.
• Strong analytical, verbal, and written communications skills
• Highly organized, self-motivated, proactive, creative, and results oriented
• Detail oriented and demonstrated ability to consistently meet deadlines
• Work in a self-directed work environment