Executive Administrative Assistant

Description

 The Executive Assistant to the VP, Stream Development & Operations Technology, is crucial for organizational support. This role offers hands-on experience supporting key projects and leaders. The ideal candidate is a proactive, positive influencer with the ability to thrive in a fast-paced, team-oriented environment. Flexibility, adaptability, and creative thinking are essential for handling time- sensitive situations and changing priorities. Discretion and strong interpersonal skills are required to collaborate with individuals at all levels, both within and outside Eastman. 

Responsibilities

• Assist the VP of SD&OT and the Cellulose Esters Development Division leaders.
• Developing a working knowledge of Eastman organizations, operations and businesses to contribute meaningfully to the team and our work
• Maintaining calendar by arranging appointments, scheduling meetings, scheduling travel, and resolving conflicts in a prompt, courteous, and professional manner
• Organizing meetings, teleconferences, group meetings and workshops using teleconferencing and video conferencing equipment and applications
• Organizing reinforcement or team building events such as lunches, celebrations and activities
• Assisting in developing presentations and communication strategies, marketing materials, project plans, and metrics to sustain performance
• Managing electronic and paper files in an organized manner
• Facilitating, planning, and supporting workshops and department meetings using any necessary teleconferencing and video conferencing equipment and applications; meetings can include regions outside the U.S. and require special consideration to accommodate time differences
• Capturing and communicating action items and routinely sharing progress relative to plan. Maintaining follow-up system for daily meetings, workshops, agendas, deadlines, etc. 
• Providing oversight and support to project managers/stakeholders on critical initiatives to ensure deadlines are successfully met and keep team informed
• Maintaining and assembling background information for meetings
• Receiving and screening incoming telephone calls and generating outgoing calls as situations demand
• Processing Outlook mail, posting meetings, identifying and handling action items and due dates, and responding for Vice President as appropriate
• Making travel arrangements, detailed itineraries and trip files for international and domestic travel
• Welcoming guests and making necessary arrangements for visitor passes, meeting rooms, working meals and refreshments, in addition to arranging escorts for visitors as needed
• Preparing budget analysis and/or other reports by collecting and analyzing data

Qualifications

• Minimum high school graduate; college degree or higher education courses are a plus
• Minimum 3+ years administrative experience 
• Understanding of Eastman systems and operations preferred
• Excellent organizational, interpersonal, oral and written communication skills
• Exceptional attention to detail, with the ability to produce accurate, error-free work
• Strong Microsoft Outlook, Teams, SharePoint, Word, Excel and PowerPoint skills
• Capability of maintaining discretion and confidentiality
• Ability to handle and prioritize multiple tasks simultaneously in a deadline-driven, fast-paced environment
• Bias for action & follow through skills
• Patience and pleasant interaction with others; service oriented
• Networking skills
• Outstanding ability to take initiative and assume responsibility for projects and tasks
• High degree of professionalism
• Excellent judgment and decision-making skills
• Strong attention to detail, communication, and organizational skills
• Ability to remain calm under pressure and work outside normal business hours as needed
• Assist the VP of SD&OT and the Cellulose Esters Development Division leaders
• Position is based in Kingsport, TN