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Administrative Assistant

Job Requisition ID:  44960

Eastman’s current hiring policy encourages and prefers new hires be fully vaccinated before reporting to work in this role when possible. 

Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,000 people around the world and serves customers in more than 100 countries. The company had 2021 revenues of approximately $10.5 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.

Responsibilities

 

 

  • Maintain group documents (roster, presentations, overview, etc.)
  • Organize meetings, teleconferences, group meetings and workshops
  • Maintain group vacation schedule
  • Maintain the highest levels of discretion and confidentiality
  • Maintain information in R/3 concerning positions, work schedules, and time distribution
  • Coordinate employee moves into and out of department
  • Provide administrative support for the department where needed
  • Maintain Time Exceptions Database
  • Enter time exceptions into SAP/R3, Time Web and Time Exceptions Database
  • Provide relief for CTI Reliability Specialist 
  • Maintain Material Test Report Database; verify Material Test Reports against ASME Code books and put in MTR Database
  • Check and enter Material Test Reports into SAP/R3 purchase order conversation
  • Scan and maintain all vessel inspections, relief device reports, installations, repairs, NDE reports and state certificates into the vessel repository. 
  • Provide necessary computer support/training for all group members
  • Order supplies for group, reconcile credit card purchases
  • Complete purchase requisitions in SAP/R3 as needed
  • Remind group to charge out time at end of each month
  • Update Welding SharePoint site as needed
  • Maintain medical clearance and respirator fit test for WWE&C

 

 

Qualifications

 

 

  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Sharepoint, Teams, etc).
  • BA or BS degree preferred
  • Previous administrative experience preferred
  • Proficiency with SAP, vessel repository & looking up material specifications in ASME Section II Code Books preferred 
  • Strong planning and organizational skills with a service-oriented and patient mindset
  • Excellent interpersonal, verbal, listening, and written communication skills
  • Ability to develop a proficient knowledge of Eastman administrative procedures and systems
  • Exceptional attention to detail, with the ability to produce accurate work
  • Initiative to improve workflow and work processes to make the work more efficient
  • Ability to prioritize and complete multiple tasks/projects simultaneously in a deadline-driven, fast-paced environment
  • Ability to work varied schedules and overtime according to business needs
  • Excellent judgement and decision-making skills

 

Eastman Chemical Company is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other characteristics protected by law.

Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.


Nearest Major Market: Asheville
Nearest Secondary Market: Knoxville

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