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Administrative Assistant

Job Requisition ID:  39451

Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company's innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end-markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,500 people around the world and serves customers in more than 100 countries. The company had 2020 revenues of approximately $8.5 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.

Role Description

 

The Administrative Assistant  is flexible, proactive, and professional, with demonstrated capability working in a high-energy, team-oriented environment to achieve results. Has developed skills to effectively plan, schedule, and organize a leader at the Department Head and/or Director level  by assisting in preparing for meetings, including assembling background information, and preparing agenda, presentations, and meeting minutes with moderate degree of supervision. Must show moderate attention to detail and possess intermediate communication, organizational, and interpersonal skills. Maintaining professionalism and exercising integrity in handling confidential information is a necessity

Responsibilities

 

  • Maintain basic calendars and schedule meetings for  a leader at the Department Head and Director level. 
  • Set up travel arrangements, domestic and international, if needed
  • Enter timekeeping information into SAP system
  • Assist with software applications including Outlook, Word, Excel, PowerPoint, SharePoint, SAP, TEDS, Time Entry System, Electronic Expense Statement System, and organization specific databases
  • Create and edit documents, presentations, spreadsheets and charts
  • Plan celebrations, snacks, and meals
  • Register employees for Training Classes and seminars and arrange payment
  • Assist in Onboarding New Employees
  • Set up office space, furniture and office supplies
  • Obtain Personal Protection Equipment
  • Order computer and telephone
  • Obtain access to various computer accounts, SharePoint sites, and applications for the company and division
  • Update and analyze budgets monthly
  • Act as records management coordinator
  • Update rosters, distribution lists, and organization charts
  • Maintain copiers, printers, telephones, and fax machines
  • Maintain and order supplies
  • Run reports and update measures monthly as needed by funtion
  • Maintain conference room and conference room schedules
  • Coordinate office moves and furniture reconfigurations
  • Maintain and make changes to SharePoint sites 
  • Maintain employee and contractor’s access to sites
     

Qualifications

 

 

  • High School Diploma/GED required
  • Degree or advanced coursework preferred
  • 2 years of recent Administrative support experience is required
  • Must be proficient with Microsoft Office (Excel, Outlook, PowerPoint, Word), SAP, and SharePoint

Eastman Chemical Company is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other characteristics protected by law.

Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.


Nearest Major Market: Asheville
Nearest Secondary Market: Knoxville

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