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Administrative Assistant

Job Requisition ID:  35989

Responsibilities

  • Responsible for supporting Government Affairs staff in administrative and project work.
  • General administrative duties include invoicing, managing calendars, scheduling meetings, ordering office supplies, etc.
  • Structuring and maintaining team Microsoft Teams and SharePoint sites and organizing information; serving as a resource for members of the Government Affairs team  
  • Arranging, organizing, managing, and maintaining schedules for meetings, teleconferences, video conferences, travel (domestic and international), legislative visits, and small group events  
  • Preparing agendas, meeting minutes, action items, and related projects; preparation includes meeting notices, conference call arrangement, video conference setup and day of meeting setup and attendance to document key issues and items of relevance 
  • Serving as a key point of contact for Government Affairs team both internally and externally
  • Serving as DC office manager by maintaining DC office supplies inventory; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies and services; manage entry of all DC office visitors; maintain accurate records of DC office events and placing event catering orders when needed
  • Process invoices for payment; serving as point of contact for vendors and service providers; providing monthly budget summary for Director of Government Affairs; maintaining timekeeping for Government Affairs team 
  • Collaborating closely with Administrative Assistants across Eastman to provide information, reports, or responses to corporate information requests; ability to work collaboratively across a large organization and across geographies (domestically and internationally) is a must
  • Managing internal and external communications as needed

Qualifications

Qualifications:

  • Minimum high school graduate; college degree in communications or related field (public relations, journalism, marketing communications) is preferred
  • Demonstrated proficiency in Microsoft Office applications - Outlook, Word, Excel, PowerPoint, SharePoint and Teams
  • Graphics design skills are a plus
  • Adobe Suite expertise is a plus
  • SAP skills are a plus
  • Digital media analytics skills a plus 

The individual applying for this position should: 

  • Be adaptable, proactive, and professional, with demonstrated capability of working in a high-energy, team-oriented environment to achieve results
  • Demonstrate ability to effectively plan, organize, and manage complex schedules; provide support to fully enable successful meetings and events
  • Construct and communicate effective reports and updates
  • Show strong attention to detail and possess exceptional communications, organizational, and interpersonal skills; strong interpersonal skills are necessary for working with people across multiple Eastman organizations, cultures and outside the company
  • Always maintain professionalism and exercise integrity in handling confidential information 
  • Be capable of prioritizing work effectively and able to handle multiple assignments simultaneously while meeting deadlines; must independently meet deadlines, develop contingency plans and identify potential scheduling conflicts; attention to detail and follow through is critical
  • Follow all Safety expectations 
     


Nearest Major Market: Asheville
Nearest Secondary Market: Knoxville

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