Administrative Assistant

Job Requisition ID: 35989

Responsibilities

Responsible for supporting Government Affairs staff in administrative and project work.
General administrative duties include invoicing, managing calendars, scheduling meetings, ordering office supplies, etc.
Structuring and maintaining team Microsoft Teams and SharePoint sites and organizing information; serving as a resource for members of the Government Affairs team
Arranging, organizing, managing, and maintaining schedules for meetings, teleconferences, video conferences, travel (domestic and international), legislative visits, and small group events
Preparing agendas, meeting minutes, action items, and related projects; preparation includes meeting notices, conference call arrangement, video conference setup and day of meeting setup and attendance to document key issues and items of relevance
Serving as a key point of contact for Government Affairs team both internally and externally
Serving as DC office manager by maintaining DC office supplies inventory; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies and services; manage entry of all DC office visitors; maintain accurate records of DC office events and placing event catering orders when needed
Process invoices for payment; serving as point of contact for vendors and service providers; providing monthly budget summary for Director of Government Affairs; maintaining timekeeping for Government Affairs team
Collaborating closely with Administrative Assistants across Eastman to provide information, reports, or responses to corporate information requests; ability to work collaboratively across a large organization and across geographies (domestically and internationally) is a must
Managing internal and external communications as needed

Qualifications

Qualifications:

Minimum high school graduate; college degree in communications or related field (public relations, journalism, marketing communications) is preferred
Demonstrated proficiency in Microsoft Office applications - Outlook, Word, Excel, PowerPoint, SharePoint and Teams
Graphics design skills are a plus
Adobe Suite expertise is a plus
SAP skills are a plus
Digital media analytics skills a plus

The individual applying for this position should:

Be adaptable, proactive, and professional, with demonstrated capability of working in a high-energy, team-oriented environment to achieve results
Demonstrate ability to effectively plan, organize, and manage complex schedules; provide support to fully enable successful meetings and events
Construct and communicate effective reports and updates
Show strong attention to detail and possess exceptional communications, organizational, and interpersonal skills; strong interpersonal skills are necessary for working with people across multiple Eastman organizations, cultures and outside the company
Always maintain professionalism and exercise integrity in handling confidential information
Be capable of prioritizing work effectively and able to handle multiple assignments simultaneously while meeting deadlines; must independently meet deadlines, develop contingency plans and identify potential scheduling conflicts; attention to detail and follow through is critical
Follow all Safety expectations

Nearest Major Market: Asheville
Nearest Secondary Market: Knoxville
Job Segment: Secretary, Developer, ERP, Administrative Assistant, Communications, Administrative, Technology, Marketing

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