Administrative Assistant

Description

The Administrative Assistant to the VP, Corporate Strategy and Commercial Excellence, is crucial for organizational support. The ideal candidate is a proactive, positive influencer with the ability to thrive in a fast-paced, team-oriented environment. Flexibility, adaptability, and creative thinking are essential for handling time- sensitive situations and changing priorities. Discretion and strong interpersonal skills are required to collaborate with individuals at all levels, both within and outside Eastman.

Responsibilities

• Assist the VP of Corporate Strategy and Commercial Excellence with anticipated needs
• Developing a working knowledge of Eastman organizations, operations and businesses to contribute meaningfully to the team and our work
• Maintaining calendar by arranging appointments, scheduling meetings, scheduling travel, and resolving conflicts in a prompt, courteous, and professional manner
• Organizing meetings, teleconferences, group meetings and workshops using teleconferencing and video conferencing equipment and applications
• Organizing reinforcement or team building events such as lunches, celebrations and activities
• Assisting in developing presentations and communication strategies, marketing materials, project plans, and metrics to sustain performance
• Managing electronic and paper files in an organized manner
• Facilitating, planning, and supporting workshops and department meetings using any necessary teleconferencing and video conferencing equipment and applications; meetings can include regions outside the U.S. and require special consideration to accommodate time differences
• Capturing and communicating action items and routinely sharing progress relative to plan. Maintaining follow-up system for daily meetings, workshops, agendas, deadlines, etc. 
• Providing oversight and support to stakeholders on critical initiatives to ensure deadlines are successfully met and keep team informed
• Maintaining and assembling background information for meetings
• Receiving and screening incoming telephone calls and generating outgoing calls as situations demand
• Processing Outlook mail, posting meetings, identifying and handling action items and due dates, and responding for Vice President as appropriate
• Making travel arrangements, detailed itineraries and trip files for international and domestic travel
• Welcoming guests and making necessary arrangements for visitor passes, meeting rooms, working meals and refreshments, in addition to arranging escorts for visitors as needed
• Preparing budget analysis and/or other reports by collecting and analyzing data

Qualifications

• High school diploma or equivalent required
• Ability to maintain confidentiality
• Excellent skills in Microsoft Office (Outlook, Word, Excel, SharePoint, PowerPoint, Teams) required
• Experience with Workforce highly preferred
• Previous administrative experience highly preferred
• Excellent written and verbal communication skills
• Excellent judgement and decision-making skills
• Adaptable, versatile and able to prioritize and complete multiple tasks or projects simultaneously in a deadline-driven, fast-paced environment
• Strong planning and organizational skills with a service-oriented and patient mindset
• Ability to develop a proficient knowledge of Eastman administrative procedures and systems
• Exceptional attention to detail, with the ability to produce accurate work
• Possess initiative to develop and complete projects aimed at improving workflow and processes
• Proactive in anticipating questions and providing information
• Contribute to team safety and efficiency
• Ability to work varied schedules and overtime according to business needs