Administrative Assistant

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As an Administrative Assistant, you will play a crucial role in supporting site security and administrative functions, ensuring smooth operations and high-level service to the department and site personnel. This position involves managing access permissions, coordinating visitor and employee badges, supporting department leadership, maintaining office and security supplies, and providing general administrative support. 

Key Responsibilities

• Security and Access Support
• Manage access permissions and credentials for Eastman personnel, contractors, and visitors at the TNO plant.
• Issue and manage visitor, contractor, employee badges, and vehicle passes.
• Oversee security verification systems and ensure all training and compliance documentation is up to date.
• Coordinate security-related reporting, including traffic citations and badge activations/deactivations.
• Assist in handling emergencies and provide support for security systems and databases such as Genetec, SAP, NERM, and MVDS.
• Maintain supplies and equipment related to badge printing and site security.
• Print and ship badges for all EMN sites.
• Oversee TNO Site access to ensure all Kingsport visitors have completed the required training.
• Utilize SAP for charge out of expenses for employee passes.

Administrative and Department Support

• Provide comprehensive administrative support to department leadership and staff, including calendar management, scheduling meetings and travel, and handling correspondence.
• Manage security SharePoint sites, office supplies, Pcard expenses, purchase requisitions, and confidential files.
• Assist with technical support related to computer hardware and software within the department.
• Maintain and update organizational charts, policies, procedures, and department reports.
• Proactively anticipate needs and improve workflow and processes.

Qualifications

• High school diploma or equivalent required.
• 3 to 5 years of administrative support experience preferred.
• Ability to maintain confidentiality and exercise excellent judgment.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams).
• Experience with SharePoint, SAP/R3, Workforce, Concur, PowerBI, and Ariba is highly preferred.
• Strong organizational and planning skills with exceptional attention to detail.
• Excellent oral and written communication skills.
• Ability to prioritize multiple tasks in a fast-paced, deadline-driven environment.
• Service-oriented, patient, and able to work collaboratively across all levels of the organization.
• Initiative to take responsibility for projects and improve processes.