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Administrative Assistant - Public Affairs

Job Requisition ID:  46397

 

Eastman’s current hiring policy encourages and prefers new hires be fully vaccinated before reporting to work in this role when possible. 

 

Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,000 people around the world and serves customers in more than 100 countries. The company had 2021 revenues of approximately $10.5 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.

Responsibilities

 

Eastman is seeking a qualified candidate to fill a Public Affairs Administrative Assistant position to provide support for the Global Public and Community Affairs function. This position would report directly to the Director of Global Public Affairs and Community Relations.

 

This position is located on site at our Corporate Headquarters in Kingsport, TN

 

Job responsibilities include:

 

· Serving as a resource for the Director along with the broader Public Affairs and Community Relations team

· Arranging travel; both domestic and international

· Arranging, organizing, managing, and maintaining schedules for meetings, teleconferences, video conferences, and small group events

· Preparing meeting notices, conference call arrangements, video conference setup, day of meeting setup

· Preparing agendas, meeting minutes, action items, and related information

· Processing invoices for payment; serving as point of contact for vendors and service providers

· Providing monthly budget reports

· Maintaining timekeeping for Public Affairs team

· Managing expense reports for Director

· Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies and services

· Maintaining team SharePoint sites and organizing information

· Collaborating closely with Coordinators and Business Specialists across Eastman to provide information, reports, or responses to Public Affairs information requests; ability to work collaboratively across a large organization and across geographies (domestically and internationally) is a must

Qualifications

 

· Minimum high school graduate: college degree in communications or related field (public relations, journalism, marketing communications) is preferred

· Demonstrated proficiency in Microsoft Office applications - Outlook, Word, Excel, PowerPoint

· SAP skills are a plus

· Sharepoint skills are a plus

 

Skills for Success:

 

· Maintain professionalism and exercise integrity in handling confidential information at all times.

· Be adaptable, proactive, and professional, with demonstrated capability of working in a high-energy, team-oriented environment to achieve results.

· Demonstrate ability to effectively plan, organize, and manage complex schedules; provide support to fully enable successful meetings and events.

· Construct and communicate effective reports and updates.

· Show strong attention to detail and possess exceptional communications, organizational, and interpersonal skills; strong interpersonal skills are necessary for working with people across multiple Eastman organizations, cultures and outside the company.

· Be capable of prioritizing work effectively and able to handle multiple assignments simultaneously while meeting deadlines; must independently meet deadlines, develop contingency plans and identify potential scheduling conflicts; attention to detail and follow through is critical.

· Understand that this role is not a remote job

· Follow all Safety expectations and serve as Office Safety Coordinator.

Eastman Chemical Company is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other characteristics protected by law.

Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.


Nearest Major Market: Asheville
Nearest Secondary Market: Knoxville

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