Administrative Assistant, Specialty Plastics Operations

Responsibilities

As the Administrative Assistant in Eastman’s Specialty Plastics Operations (SPO) department, you’ll provide administrative support for the department, maintaining the highest levels of discretion and confidentiality while providing excellent customer service.

• Perform weekly input of barrier removal observations (BROs), job site reviews (JSRs) and low-pressure leak checks (LPLC) for all departments across the division
• Process Director’s Outlook mail, post meetings and alert Director to any urgent notes
• Maintain calendar by arranging appointments, scheduling meetings and travel and resolving conflicts
• Organize meetings, teleconferences, group meetings and workshops
• Serve as department timekeeper and Workforce expert. Aid Team Managers (TMs) and Operators as needed.
• Provide computer hardware and software technical support to the department
• Maintain department vacation schedule
• Maintain information in R/3 concerning positions, work schedules and time distribution
• Coordinate employee moves into and out of department
• Coordinate retirement, anniversary, OAP graduation and other departmental celebrations/meals
• Provide authorization for safety shoes and safety prescription glasses after approval by TM
• Work with division Sharepoint team to maintain and manage content and authorization for department Sharepoint sites
• Make necessary arrangements for visitors, such as passes, escorts, customer or employee tours, conference rooms, etc. Maintain conference room schedules for Buildgs 265 and 65.
• Maintain office supply inventory, locker list and assimentments, department organizational chart, security groups, employee address listing, flower fund, department credit card, bulletin boards, etc.
• Drive annual review of department files
• Ensure office equipment is maintained and kept in working order
• Maintain radio in office and notify staff of emergencies
• Greet callers and visitors; handle inquiries
• Set up and maintain electronic filing systems for records, correspondence and other department documents
• Schedule department leadership team and planning meetings
• Develop and update department team measures
• Update Specialty Plastics Operations TW/OT measure and send to TMs and building supervisor
• Update cost spreadsheet, overtime/absence measure and other monthly department reports

Qualifications

• High school diploma or GED
• Must have prior administrative experience
• Must have proficient knowledge of Microsoft Office, including Teams, Outlook, Word, Excel, PowerPoint, etc. 

Considered a Plus

• Experience supporting a Manufacturing team preferred 
• Experience with Sharepoint, PowerBI, SAP, Ariba &/or Workforce highly preferred
• Strong planning and organizational skills 
• Excellent interpersonal and networking skills, including written and verbal communication skills
• Exceptional attention to detail, with the ability to produce accurate, error-free work
• Initiative to improve workflow and work processes to make the work more efficient
• Ability to prioritize and simultaneously complete multiple tasks in a deadline-driven, fast paced environment
• Able to work varied schedules and overtime according to business needs
• Excellent judgement and decision-making skills