Procurement Representative Site Support

About Role

An Information Technology & Business Shared Services presence is established in Hyderabad, India with the objective of providing information technology application development and support services

Key Responsibilities:

• Coordinate stakeholder and requisitioner interactions related to Procurement requests, including obtaining quotes, addressing supplier inquiries, providing purchase order status updates, and offering guidance on routine questions and processes.
• Assist in maintaining essential business continuity documentation, such as backup Standard Operating Procedures (SOPs) and other critical operational materials.
• Facilitate end-user coordination for expediting purchase orders and resolving invoice discrepancies related to goods receipt, invoice approvals, and end-user concerns.
• Regularly update and maintain vendor information for key suppliers, including comprehensive vendor contact lists and other supplier management documentation.  Including developing and sustain an after-hours vendor contact directory for critical suppliers to ensure business continuity.
• Demonstrate a solid understanding of the end-to-end procurement process to effectively support requisitioners, suppliers, and internal stakeholders throughout the purchasing cycle.
• Collaborate closely with the Center of Excellence to validate the accuracy and reliability of KPI dashboard data.
• Oversee coordination and administration of the Hubbing SharePoint site
• Assist in development of request ticketing system.
• Maintain comprehensive logs of stakeholder inquiries to support the potential development of a procurement hub copilot persona.
• Serve as the procurement point of contact for external projects, managing meeting coordination and addressing stakeholder requests.

Basic Qualifications

• Bachelors degree in supply chain preferred.
• Minimum of 4 years of procurement experience preferred.
• Strong communication skills (written and verbal)
• Strong interpersonal skills; able to forge and collaborate with internal customer/external supplier relationships.
• Understanding of contracts and commercial terms
• Comprehensive knowledge of purchasing and basic understanding of supply chain management
• Expertise in SAP and/or SAP-Ariba data processing systems preferred
• Proficiency with Power BI or similar reporting software preferred.
• Ability to comply with existing/quickly adapt to new processes within the organization; Adaptive to change, uncertain circumstances, embraces challenges
• Exceptional attention to detail and problem-solving skills