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Administrative Assistant, Manufacturing

Job Requisition ID:  45501

Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,000 people around the world and serves customers in more than 100 countries. The company had 2021 revenues of approximately $10.5 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.

 

Responsibilities

The Manufacturing Administrative Assistant core duties and responsibilities primarily revolve around supporting the Texas City Manufacturing Organization.  The job duties can vary widely from day to day depending on the given tasks, though typical duties are noted below.
This role will also collaborate with other Admins and will at times be called on to support personnel and management outside the Manufacturing Organization.
Typical Duties:
Typical duties will include, but not be limited to, the following:

•    Support Manufacturing Leadership Team administrative projects
•    BPCI visitor training and site access 
•    Manage SharePoint access and modify/create SharePoint libraries/lists/sites
•    Perform document control activities for procedures and manage SharePoint copies/updates
•    Managing physical copies of emergency procedures in control room
•    Issue quarterly report on procedure status
•    Training Records documentation
•    Employee Onboarding scheduling 
•    MyLearning Lab assignments to new employees
•    Develop new MyLearning Lab segments (Storyline) as needed by Manufacturing
•    Maintains department refresher OJT training process (in development)
•    Assist MOC Coordinator in tracking MOC approvals and action items
•    Issue monthly reports or notifications as needed for MOC tracking
•    Create annual and as-needed purchase orders for manufacturing
•    Manage office supply inventory in control room
•    Create/maintain checklists and manage records of completed monthly checklists
•    Update manufacturing metrics spreadsheet monthly
•    Collect Offsite Water Data log sheets and perform data entry for Environmental Records
•    Issue Gulf Coat Water Authority Monthly Report
•    Issue Gulf Coast Water Annual Water Usage Report
•    Issue City of Texas City Annual Water Usage Report
•    Issue TCEQ Quarterly Report
•    Manage production accounting and Inventory data and support end of month closing
•    Provide calendaring assistance
•    Organize anniversary and other celebration
•    Coordinate working lunches, organize/order food for shutdowns

 

 

Qualifications

Essential Functions:
Responsibilities will include, but not be limited to, the following:

•    Perform assignments independently with only general direction
•    Ability to work with others and in team settings
•    Issue reports in a timely manner, ability to meet deadlines
•    Identify, troubleshoot and correct inaccuracies/problems in reports
•    Communicate effectively with all personnel, both verbally and in writing
•    Organize and manage projects
•    Ability to follow all safety, environmental, and company rules and policies

 

Experience/Education:

•    High School Diploma or GED

 

Skills and Special Requirements:

•    Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
•    A broad knowledge of SharePoint and SAP 
•    Time management skills

 

Work Environmental & Physical Demands:
The characteristics described below are representative of those encountered while performing the essential functions of this position:

•    While performing duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects, tools or controls
•    Specific vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus
•    Must occasionally lift and/or move up to 25 pounds

Eastman Chemical Company is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other characteristics protected by law.

Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.


Nearest Major Market: Galveston
Nearest Secondary Market: Houston

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